Every person has a specific communication style, a way they interact and exchange information with others. Communication is used for transferring data from one entity to the other and always involves a sender and receiver. The communication cycle is said to be complete only when the receiver has understood the sender’s message and intent. The different 4 types of communication skills you need to understand and learn how they are used in your business and real life.
In business, Proper communication is essential. Improper communication skills may lead to throwing or incomplete instructions, data, or other information to pass to the intended audience.
Here you learned about the 4 types of communication skills and why they are important?
What is Communication?
Communication is a performance of giving, receiving, and sharing information. Good communicators listen carefully, speak and write clearly and respect different opinions.
Strong communication skills can help children interact face-to-face and in the online world. You can help children develop their communication abilities by teaching them on social media, modeling positive communication, and watching TV that emphasizes the value of healthy communication.
What are the 4 types of communication?
There are 4 types of communication:
- Verbal Communication
- Non-verbal Communication
- Written Communication
- Visual Communication
Verbal communication means beneficially presenting your opinions in verbal formats, i.e., by talking. Verbal Communication skills are important in the world of business. The benefits of verbal communication depend on the speaker’s tone, clarity of speech, volume, and quality of the words used in the conversation.
Characteristics of Verbal Communication:
- The message being communicated is directly or indirectly related to an object.
- We use concepts to convey a message.
- Both the sender and receiver should recognize the contents.
- Cultural factors influence the content of the message.
Advantages of Verbal Communication:
- It provides a complete understanding, and there’s room to clarify any that may be misunderstood.
- It is one of the fastest modes of communication and is time-efficient.
- There is a space for providing feedback, which allows two or more people to engage in a conversation simultaneously.
- It will enable the speaker to influence and persuade listeners to agree with ideas and opinions.
Non-verbal Communication is the process of transferring meaning without using spoken or written words—any communication made between two or more persons through facial expressions, body language, postures, and gestures.
Non-verbal communication defines the distance between the communicators and helps them exchange their emotional state of mind. It regulates the flow of communication. Example: A person can give signals to convey that he has finished speaking or else he wants to talk.
Importance of Nonverbal Communication:
- They add value to verbal communication.
- It helps overcome cultural barriers.
- It helps to communicate with nonliterates or people with hearing disabilities.
- They increase workplace efficiency.
- They reinforce trust and credibility.
A written Communication refers to sending messages, orders, or instructions in writing through letters, reports, and telegrams, etc. It is a formal process of communication and is less flexible. A written document maintained properly becomes a permanent record for future references.
Advantages of written communication:
- It is suitable for long-distance communication and repetitive standing orders.
- It creates a permanent record of evidence.
- It can be used as legal documents.
- It can be sent to many people at the same time.
- It gives the receiver enough time to think, act and react.
Visual communication is the important and 4 types of communication. Visual communication refers to conveying data and information using various visual mediums, for instance, graphic design, diagrams, prints, charts, and animation. Visual communication is a crucial concept where two or more people can effectively communicate their thoughts, messages, and ideas.
Importance of visual communication:
- Visual communication gives more meaning and thus helps people to engage, observe, connect, and draw inferences with the subject directly.
- Visual communication acts as an example to better understand the target audience.
- They arouse emotions, and people can relate to the given topic easily.
- They help save significant time as it requires less effort and time to put across ideas and convey major points to the audience.
Why is communication important?
- The basis of coordination
The manager describes the organizational goals, modes of their achievements, and interpersonal relationships amongst employees. They offer coordination between various employees and also departments.
- Fluent working
A manager coordinates an organization’s human and physical elements to run it fluently and efficiently. This coordination is not possible without proper communication.
- Increases managerial efficiency
The manager conveys the target, issues the instructions, and assigns jobs to the subordinates. All of these features involve communication. Thus, communication is required for the quick and virtual performance of managers.
- The basis of decision-making
Proper communication provides information to the manager that is useful for decision-making. No decisions could be taken in the lack of data.
- Boost the employees’ morale
Good communication helps the worker adjust to the physical and social aspects of work. It also enhances good human relations in the industry. An efficient communication system enables the management to motivate, influence, and satisfy the subordinates, which boosts their morale.
What are the components of communication?
There are five components of communication:
The sender is the person who inaugurated the communication process—good writing and speaking skills, accessible and understandable reasons, good eye contact, command of grammar. Along with sharing required information are some of the techniques to be followed for productive communication.
A receiver is either a person or the whole audience. The best way to receive a message is to make excellent eye contact and listen carefully. Just focus on the message and do not be involved in any other activity while receiving a message verbally.
There are different ways to send messages—the message transfers from the sender to the receiver. It is not required that what the sender aims to send. It is the most critical component of communication.
The message progresses from the sender to the receiver through a medium that is known as a channel. There are many channels like speakers, newspapers, the internet, and radio. For every channel, there are advantages and disadvantages too.
Feedback is the response of the receiver. The receiver has to give an answer either by asking questions or by making comments. Feedback helps the sender to know his message has been interpreted. Feedback may be positive or negative.
We discussed the different 4 types of communication in this blog. Every job requires a form of communication where you’re an engineer, worker, or writer. Our interconnected economy relies on effective communication to achieve your vast array of needs and wants. We discussed the 4 types of communication: verbal, non-verbal, written, and visual. You may not even realize how often you use communication at your job. Once in life, every one of us feels difficulties conveying our thoughts and ideas to others correctly.
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Frequently Asked Questions (FAQs)
What is the difference between methods and means?
There is a difference between methods and means:
*Five methods of communication: verbal, non-verbal, written, and visual.
*Five means of communication: Internet, radio, newspaper, telephone, and television.
What are the 7c’s of communication?
The 7c’s of communication is clear, concise, concrete, correct, coherent, complete, courteous.